PowerPoint Ninja (with Charts)

What is PowerPoint “Ninja” ?


Advanced PowerPoint training participants across Mumbai, Kolkata, Bangalore, New Delhi, Gurgaon, Chennai, Hyderabad, Pune etc. ask us – What is “PowerPoint Ninja”?

This is what we have to say:

Which working professional or undergraduate/post-graduate student hasn’t worked with PowerPoint? Most of us have learnt using the software through “trial-and-error” or “let-see-what-happens-if-we-click-that-button”? What we could not learn is using combination of different techniques. PowerPoint Ninja training is meant for Professionals who have been using PowerPoint since their College days and improve on “Aesthetics“, “Speed” and “Presentabilityin their presentations. The 1-day workshop covers:

1. Working with Shapes

  • Drawing “Symmetrical” Shapes (Circle, Square, Straight-line arrow)
  • “Cloning” Shapes with automatic alignment without using Copy/Paste shortcut
  • “Lock Drawing Mode” for uninterrupted drawing
  • Aligning Objects (Shapes, Pictures, Text Boxes, Charts) using in-built “Align” feature
  • Using “Highlighters” with Charts and Pictures for targeted visibility
  • Using “paper cut-out” shape for quoting some person/news source
  • Using “Magnifier” trick to highlight portions of Maps, Products
  • Shortcuts: Copy/Paste format of the shape, Creating a Duplicate, Nudging, Rotation
  • Shortcuts: Expand/Compress vertically and horizontally, Repeating last action using <F4>
  • Tricks: Using Format Painter uninterruptedly

2. Keeping the Audience/Reader on Track

  • Creating recurring inter-section Agenda Tracker in less than 2.0 minutes
  • Topic Tracker

3. Working with Pictures

  • Technical: Image Cropping, Grouping, Layering, Mirror-image
  • Best way to modify a picture size (“Lock aspect ratio”) to avoid incorrect dimension ratio
  • Compressing Pictures for reduced file size
  • Blending company/brand logos with background color – “Set Transparent Color”
  • Using Text with Pictures – best examples
  • Using royalty free images from the Internet for illustrations
  • Building an organized collage of pictures (recent ad banners and promotional material, media coverage news) using “layering”

4. Avoiding “Death by Bullet” Mini-Series

  • Presenting endless bullet points based text into lucid and easy-to-understand Smart Art
  • Working in groups and categories
  • Working around non-duplicate categories
  • Working with hierarchies and flow processes
  • Mix and matching techniques for sophisticated visual layouts

5. Working with Tables

  • Using Tables in the most efficient and aesthetically appealing manner
  • Best ways to display pictures inside Table cell(s)
  • Table based product comparison on various parameters
  • Best ways to present text inside Table cell(s)

6. Charts – Choosing the most appropriate Chart & Constructing it

  • How to decide which Chart is best suited for presenting a given set of data
  • Thermometer chart – Two variables of same scale
  • 2-axis chart – Two variables of different scale
  • Combining Thermometer chart & 2-axis Chart to present two variables of same scale and one variable of different scale
  • Waterfall Chart vs. Pie Chart
  • Trendline

7. Making the Chart more Communicative

  • Adding external elements (shapes, callouts, and highlighters) to improve communication
  • “Ghostline” for depicting future trends
  • Axis labels placement
  • Axis-value – incremental gap

8. Animation (*optional)

  • Basic Overview (Entry, Exit Emphasis, Motion Path; Timing; Trigger event)
  • Tracking Animation storyline through “Animation Pane”
  • Object Naming, Identification and Selection [“Selection Pane”] for better control over sequence of animation
  • Button-triggered Animation (Charts, Maps, Shapes, Text)
  • “De-constructing” SmartArt & Charts into individual elements for better manoeuvrability
  • Motion-Path for defining business processes and manufacturing processes

9. Other Best Practices

  • Slide Master (Hierarchy of templates) – What not to do with Company Templates
  • Replacing “Thank You” slides with more appropriate message – Examples
  • Important SlideShow Shortcuts
  • Annual Reports & Investor Presentations – Best ideas

10. Case Studies & Before vs. After Examples

  • Training, Process Flow, Financial Numbers Reporting, Positioning a Product
  • Reducing number of Slides without losing important message/information
  • Presentation types as per audience size and occasion

11. Overview of new features of v. 2010/2013 (*optional)

  • Merge Shapes (New in v. 2013)
  • Color Picker – “Eyedropper” (New in v. 2013)
  • Convert assortment of pictures into an organized Smart Art in 5 seconds (New in v.2010/2013)
  • Convert SmartArt to Shapes (New in v.2010/2013)
  • Master Level Guides (New in v. 2013)
  • Auto-Inverse colors for +/- values in Green/Red for Column Charts (New in v.2010/2013)
  • Zoom in / out during slideshow (New in v. 2013)

12. Annexure – self-reading

  • Annexure: Case Change, Embed, Symbol based Bullets, Hyperlinking, Password Protection, Print Out
  • Self-reading bonus topics (Summary) – Minto Principle, MECE Principle


Participants are expected to have prior knowledge of –

  • Inserting Shapes, Text Box, Slide Show, Formatting Text and Shape Color, Basic Animation
  • Basic Charts: Pie, Colum

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