PowerPoint Ninja (with Charts)

What is PowerPoint Ninja ?

Advanced PowerPoint training participants across Mumbai, Kolkata, Bangalore, New Delhi, Gurgaon, Chennai, Hyderabad, Pune, Nasik, Ahmedabad etc. ask us – What is “PowerPoint Ninja”?

This is what we have to say:

Which working professional or undergraduate/post-graduate student hasn’t worked with PowerPoint? Most of us have learned using the software through “trial-and-error” or “let-see-what-happens-if-we-click-that-button”? What we could not learn is using a combination of different techniques. PowerPoint Ninja training is meant for Professionals who have been using PowerPoint since their College days and improve on “Aesthetics“, “Speed” and “Presentabilityin their presentations. The 1-day workshop covers:

Working with Shapes

  • Drawing “Symmetrical” Shapes (Circle, Square, Straight-line arrow)
  • “Cloning” Shapes with automatic alignment without using Copy/Paste shortcut
  • “Lock Drawing Mode” for uninterrupted drawing
  • Aligning Objects (Shapes, Pictures, Text Boxes, Charts) using in-built “Align” feature
  • Using “Highlighters” with Charts and Pictures for targeted visibility
  • Using “paper cut-out” shape for quoting some person/news source
  • Using “Magnifier” trick to highlight portions of Maps, Products
  • Shortcuts: Copy/Paste format of the shape, Creating a Duplicate, Nudging, Rotation
  • Shortcuts: Expand/Compress vertically and horizontally, Repeating the last action using <F4>
  • Tricks: Using Format Painter uninterruptedly

Keeping the Audience/Reader on Track

  • Creating recurring inter-section Agenda Tracker in less than 2.0 minutes
  • Topic Tracker

Working with Pictures

  • Technical: Image Cropping, Grouping, Layering, Mirror-image
  • Best way to modify a picture size (“Lock aspect ratio”) to avoid incorrect dimension ratio
  • Compressing Pictures for reduced file size
  • Blending company/brand logos with background color – “Set Transparent Color.”
  • Using Text with Pictures – best examples
  • Using royalty free images from the Internet for illustrations
  • Building an organized collage of pictures (recent ad banners and promotional material, media coverage news) using “layering”

Avoiding “Death by Bullet” Mini-Series

  • Presenting endless bullet points based text into lucid and easy-to-understand Smart Art
  • Working in groups and categories
  • Working around non-duplicate categories
  • Working with hierarchies and flow processes
  • Mix and matching techniques for sophisticated visual layouts

Working with Tables

  • Using Tables in the most efficient and aesthetically appealing manner
  • Best ways to display pictures inside Table cell(s)
  • Table based product comparison on various parameters
  • Best ways to present text inside Table cell(s)

Charts – Choosing the most appropriate Chart & Constructing it

  • How to decide which Chart is best suited for presenting a given set of data
  • Thermometer Chart – Two variables of the same scale
  • 2-axis chart – Two variables of different scale
  • Combining Thermometer chart & 2-axis Chart to present two variables of same scale and one variable of different scale
  • Waterfall Chart vs. Pie Chart
  • Trendline

Making the Chart more Communicative

  • Adding external elements (shapes, callouts, and highlighters) to improve communication
  • “Ghostline” for depicting future trends
  • Axis labels placement
  • Axis-value – incremental gap

Animation (optional)

  • Basic Overview (Entry, Exit Emphasis, Motion Path; Timing; Trigger event)
  • Tracking Animation storyline through “Animation Pane.”
  • Object Naming, Identification and Selection [“Selection Pane”] for better control over sequence of animation
  • Button-triggered Animation (Charts, Maps, Shapes, Text)
  • “De-constructing” SmartArt & Charts into individual elements for better maneuverability
  • Motion-Path for defining business processes and manufacturing processes

Other Best Practices

  • Slide Master (Hierarchy of templates) – What not to do with Company Templates
  • Replacing “Thank You” slides with more appropriate message – Examples
  • Important SlideShow Shortcuts
  • Annual Reports & Investor Presentations – Best ideas

Case Studies & Before vs. After Examples

  • Training, Process Flow, Financial Numbers Reporting, Positioning a Product
  • Reducing number of Slides without losing important message/information
  • Presentation types as per audience size and occasion

Overview of new features of v. 2010/2013 (optional)

  • Merge Shapes (New in v. 2013)
  • Color Picker – “Eyedropper” (New in v. 2013)
  • Convert assortment of pictures into an organized Smart Art in 5 seconds (New in v.2010/2013)
  • Convert SmartArt to Shapes (New in v.2010/2013)
  • Master Level Guides (New in v. 2013)
  • Auto-Inverse colors for +/- values in Green/Red for Column Charts (New in v.2010/2013)
  • Zoom in / out during slideshow (New in v. 2013)

Annexure – self-reading

  • Annexure: Case Change, Embed, Symbol based Bullets, Hyperlinking, Password Protection, Print Out
  • Self-reading bonus topics (Summary) – Minto Principle, MECE Principle

Participants are expected to have prior knowledge of –

  • Inserting Shapes, Text Box, Slide Show, Formatting Text and Shape Color, Basic Animation
  • Basic Charts: Pie, Colum

Join our Free Video Course on Charts (10+ videos).

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The facilitators are not only technically very knowledgeable, but also genuinely helpful and have a clear desire to help professionals work smarter, not harder. Thanks for a week very well spent!

Karnika Bhalla (Deloitte)
Director of Finance, Accounting and Compliance, USAID’s Nepal Hydropower Development Project